Talent Programs Specialist (Operations and Administration)

Software Guidance & Assistance, Inc., (SGA), is searching for an Talent Programs Specialist (Operations and Administration) for a RIGHT TO HIRE assignment with one of our premier Consumer Product Goods clients in Tampa , FL .

Job Description / Responsibilities: Provide year-round operational, administrative, and coordination support across Early Careers Program, Strategic Talent Partnerships, and Talent Attraction. Key responsibilities include:

• Coordinate interview scheduling and logistics for recruiter screens, panel interviews, and final interviews
• Manage candidate scheduling, travel arrangements, and onsite interview logistics
• Support offer administration, onboarding activities, and new hire coordination
• Coordinate recruiting events, career fairs, networking events, and related logistics
• Manage recruiting materials, swag inventory, shipping, and distribution
• Process invoices, purchase orders, goods receipts, and other procurement activities
• Coordinate external partnership meetings and maintain partnership records, documentation, and communications
• Provide administrative support for Talent Attraction, including job board administration, user access management, communication campaign setup, and system maintenance
• Support recruiting systems administration, reporting, data management, and audit activities
• Edit, proofread, and distribute recruiting and partnership communications
• Manage shared inboxes and respond to routine candidate, university, and partner inquiries
• Oversee inventory management, vendor coordination, and maintenance of recruiting materials and supplies
• Support intern orientation, onboarding, summer programming, and participant logistics
• Coordinate vendor services, including catering, security requests, badges, room reservations, and distribution lists
• Track recruiting activities, event participation, budgets, and operational metrics
• Maintain calendars, project plans, and administrative documentation for recruiting and partnership initiatives

• 2-5 years of recruiting coordination, HR coordination, talent acquisition operations, or related experience
• Procurement, invoice processing, or PO management experience
• Event planning and logistics coordination
• Strong calendar management and interview scheduling experience
• Excellent attention to details, communication and stakeholder management skills
• Strong critical thinking skills, organizational and project coordination skills
• Ability to manage multiple priorities and deadlines simultaneously

Nice-to-Have Skills (Not required):

• Experience supporting university recruiting or Early Careers programs
• Experience working with CRM systems and applicant tracking systems
• Experience managing external partnerships or vendor relationships
• Experience supporting recruiting events, onboarding, or candidate logistics
• Prior experience supporting internship, MBA, veteran, or campus recruiting program

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let’s work better together, we mean it. You’ll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .