Document Controller - Mission Critical and Data Centres

We’re recruiting a Document Controller for our London office to primarily support data centre and mission critical projects. You’ll join a growing, collaborative team within an established firm that values development, flexibility and sustainability.

Working with our engineering teams, you will ensure the flow, accuracy and quality of information exchanged with external collaborators, maintaining clear and consistent documentation and managing uploads/downloads to project platforms. If you’re organised, technically literate and enjoy working with specialist engineers to deliver coordinated, high-quality design information, we’d like to hear from you.

In this key and varied role, you can expect to:

• Day-to-day distribution, storage and retrieval of electronic drawings and documents.
• Monitoring project external websites, uploading and downloading drawings and reports, and distributing them to the team.
• Electronic issue and filing of drawings and other documents, including maintaining drawing registers and electronic drawing files.
• Converting incoming and outgoing drawing files to commonly usable file formats, as required.
• Pre-archiving and archiving of project documents.
• General administrative tasks.
• QA reviews of documents before upload.

To be successful in this role, you’ll need:

• Ideally, GCSEs at Grade C or above in English, Maths, Physics, or similar numerate/science subjects.
• Enthusiasm, ambition and creativity.
• A flexible and autonomous approach, suited to a consultancy environment.
• A strong team-player attitude.
• Excellent IT skills, particularly Microsoft Office and databases, with strong organisational ability and attention to detail.
• Good communication skills and the confidence to build effective working relationships at all levels.
• Desirable experience of AutoCAD and Revit.
• Desirable experience using extranet document management systems.

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.