Lead Application Submission Coordinator

Are you a highly organized leader with a passion for accuracy, process improvement, and team development? C.R. Wannamaker Law is seeking a Lead Application Submission Coordinator to oversee our Application Submission team and ensure the accurate, timely, and compliant preparation of immigration applications and legal documents.

In this leadership role, you will serve as the primary resource and subject matter expert for the Application Submission team, providing guidance, training, quality assurance, and workflow management. You will work closely with attorneys, paralegals, legal assistants, and management to ensure application packets meet the highest standards before submission to immigration authorities.

If you thrive in a fast-paced legal environment, enjoy mentoring others, and have a keen eye for detail, we encourage you to apply.

What You’ll DoTeam Leadership & Development

• Lead, coach, and support the Application Submission team to ensure high-quality work and consistent performance.
• Provide onboarding, training, and ongoing development for team members.
• Serve as the primary point of contact for questions related to application assembly, submission procedures, and compliance requirements.
• Monitor team productivity and assist management in identifying opportunities for process improvement.

Quality Assurance & Compliance

• Oversee quality control processes to ensure all immigration applications and supporting documents are accurate, complete, and compliant with legal requirements.
• Conduct final reviews of application packets prior to submission.
• Develop and maintain best practices, checklists, and standard operating procedures.

Workflow & Case Management

• Assign and prioritize workloads to ensure deadlines are met across the team.
• Monitor case progress and identify potential bottlenecks or risks.
• Collaborate with attorneys, paralegals, and legal assistants to ensure all required documentation is obtained and prepared accurately.

Document Assembly & Submission

• Review, organize, and compile immigration application packets for submission.
• Ensure supporting evidence and documentation meet agency-specific requirements.
• Maintain accurate records and tracking systems for all submitted applications.

Process Improvement

• Identify opportunities to increase efficiency, accuracy, and consistency across the application submission process.
• Assist with implementing new workflows, technology, and quality initiatives.
• Partner with leadership on department goals and performance metrics.

Confidentiality & Professionalism

• Handle sensitive client information with the highest level of discretion and professionalism.
• Ensure compliance with firm policies and privacy regulations., At C.R. Wannamaker Law, we believe great leaders create great teams. As a Lead Application Submission Coordinator, you’ll play a critical role in developing team members, improving processes, and ensuring exceptional service for our clients.

Do you have experience in Organizational skills?, Do you have a High school diploma or GED?, What You’ll BringBilingual (Spanish & English)

• Fluency in both written and spoken Spanish is required.

Leadership Experience

• Prior experience leading, training, mentoring, or supervising team members preferred.

Legal or Similar Experience

• 3+ years of experience in legal support, document preparation, or a related field preferred.

Exceptional Attention to Detail

• Proven ability to identify errors, maintain accuracy, and uphold quality standards.

Strong Organizational & Project Management Skills

• Ability to manage multiple priorities, coordinate team workloads, and consistently meet deadlines.

Technical Proficiency

• Strong working knowledge of Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets).
• Experience with legal case management systems preferred.

Communication & Collaboration

• Excellent interpersonal and communication skills with the ability to work effectively across departments.

Problem-Solving Mindset

• Ability to identify issues, implement solutions, and drive continuous improvement.

Pulled from the full job description

• 401(k)
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance
• Opportunities for advancement, * Competitive Salary + Benefits
• Leadership Development Opportunities
• 100% Company-Paid Health, Dental, & Vision Insurance
• Generous Paid Time Off
• Professional Growth & Advancement Opportunities
• Collaborative and Mission-Driven Work Environment

Ready to Lead and Make an Impact?, * 401(k)

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance