IT Procurement and Licensing Specialist

The IT Procurement & Licensing Specialist is responsible for managing the end-to-end procurement, licensing, and vendor management lifecycle for software and hardware assets across the organization and its clients. This role ensures cost-effective purchasing, specializing in vendor negotiation, license compliance, contract optimization, and efficient management of IT assets, including software subscriptions and end-user hardware procurement of laptops and mobile devices., * Purchase, renew, and manage software licenses and subscriptions across the organization

• Negotiate pricing, terms, and contract conditions for new software purchases and renewals
• Maintain accurate records of software licenses, subscriptions, contracts, and renewal dates
• Monitor software usage and license compliance through regular audits, proactively identify underutilized or unused licenses for cost reduction.
• Review contracts, licensing terms, and renewal notices to identify risks and cost-saving opportunities
• Manage relationships with software and hardware vendors, resellers, and service providers
• Primary point of contact for software and hardware vendor communications, escalations, and negotiations
• Manage procurement of company-issued and client hardware, including:
• Laptops and desktops
• Mobile phones
• iPads and tablets
• Other end-user devices
• Maintain documentation and reporting related to licenses, contracts, vendors, and hardware assets
• Consolidate vendors, standardize licensing, and reduce redundant tools and subscriptions
• Develop, track, and manage IT procurement and licensing budgets for software, hardware, and subscriptions
• Identify and implement cost-saving initiatives through license optimization, contract renegotiation, and vendor rationalization
• Provide financial reporting on IT spend, savings realized, upcoming renewals, and budget forecasts
• Review invoices and billing statements for accuracy, ensuring charges align with contracts, usage, and agreed pricing
• Support internal and external audits related to software licensing and IT assets

Do you have experience in Vendor contract management?, Do you have a Bachelor’s degree?, * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions., * 3+ years of experience in IT procurement, software licensing, asset management, or vendor management

• Bachelor’s degree or proven work experience will be considered in lieu of degree.
• Strong understanding of software licensing models (subscription, SaaS, perpetual, user-based, device-based, etc.)
• Experience negotiating contracts, renewals, and pricing with vendors
• Familiarity with hardware procurement and lifecycle management for end-user devices
• Ability to manage multiple vendors, contracts, and renewal timelines simultaneously
• Negotiation confidence - comfortable discussing pricing, terms, and renewals without being intimidated

Soft Skills:

• Excellent communication and customer service skills required.
• Ability to work independently and as part of a team.
• Strong organizational, verbal, written and inter-group collaborative skills a must.
• Excellent verbal, written and analytical communication skills.
• Ability to prioritize issues and respond accordingly.
• Understands compliance, audit, and contractual risks and flags issues early
• Self-motivated with the ability to take initiative and provide results.