IT Procurement & Licensing Specialist

We are seeking an IT Procurement & Licensing Specialist to manage software licensing, vendor relationships, and IT asset procurement across our organization and client environments. This role plays a key part in optimizing IT spend, negotiating vendor contracts, and ensuring licensing compliance while supporting the technology needs of a growing organization. If you enjoy working with vendors, negotiating contracts, analyzing licensing usage, and improving procurement strategy, this role offers the opportunity to make a meaningful impact on cost optimization and technology operations.

What You’ll Do: IT Procurement & Vendor Management:

• Manage purchasing and renewals for software licenses, SaaS subscriptions, and IT hardware.
• Negotiate pricing, contracts, and renewal terms with vendors and resellers.
• Serve as the primary point of contact for vendor communications and escalations. Build strong relationships with software and hardware vendors.

Software Licensing & Compliance:

• Track and manage software licenses, subscriptions, and renewal timelines.
• Monitor software usage and conduct license audits to ensure compliance.
• Identify unused or underutilized licenses to reduce costs. Review licensing agreements and contracts to identify risks or savings opportunities.

Hardware Procurement & Asset Management:

• Coordinate procurement and lifecycle management of end-user devices including:
• Laptops and desktops.
• Mobile phones.
• Tablets and iPads.
• Other company-issued equipment. Maintain accurate inventory records and asset documentation.

Budgeting & Cost Optimization:

• Track IT procurement budgets and spending.
• Identify opportunities to consolidate vendors and eliminate redundant tools.
• Lead cost-saving initiatives through vendor negotiations and license optimization. Provide reporting on IT spend, renewals, savings, and budget forecasts.

Compliance & Reporting:

• Review invoices for accuracy against contracts and usage.
• Maintain documentation for licenses, vendors, contracts, and hardware assets.
• Support internal and external IT licensing and asset audits.

Do you have experience in Vendor relationship management?, Do you have a Bachelor’s degree?, * 3-5 years of experience in IT procurement, software licensing, vendor management, or IT asset management.

• Experience negotiating software contracts, renewals, or pricing.
• Familiarity with SaaS licensing models and subscription management. Experience managing hardware procurement for end-user devices is a plus.

Education:

• Bachelor’s degree preferred, but relevant experience will be considered., * Strong negotiation and vendor management skills.
• Excellent organizational and contract tracking abilities.
• Ability to manage multiple vendors, contracts, and renewal timelines.
• Strong analytical skills with the ability to identify cost-saving opportunities.
• Clear communication and collaboration skills.

Since 1997, Synergistix has driven the commercial success of Life Sciences companies by enabling them to build strong customer relationships and highly effective sales teams. In addition, Life Sciences companies turn to Synergistix for our sample accountability services and sample management support. As we continue to grow and diversify, we are proud to offer an extraordinary company culture with a variety of exciting opportunities and career paths for dedicated professionals. To learn more about Synergistix visit, www.synergistix.com.