IT Admin Officer

The IT Admin Officer will report directly to Contract Executive. In this role, you will be responsible for, * Coordinate Statement of Work (SOW) approvals and manage DocuSign workflows.

• Review invoices against days worked for accuracy.
• Organise and minute contract meetings and quarterly strategy sessions.
• Capture demand from planning sessions and help translate requirements into SOWs.
• Raise and track Purchase Orders (POs).
• Respond to queries on invoices and POs promptly.
• Support contract spend forecasting and budget tracking.
• Maintain contracts in the MaPS commercial system with the Commercial team.
• Spot-check timesheets and report on sprint progress.
• Manage supplier onboarding/offboarding and user setup.
• Oversee hardware/software procurement and related approvals.

• Organisation & Accuracy: Skilled at managing multiple tasks and maintaining precise records.
• Communication: Clear, professional interaction with colleagues and suppliers.
• Collaboration: Team player who builds strong relationships.
• Proactivity & Problem-Solving: Anticipates needs and resolves issues efficiently.
• Integrity & Adaptability: Handles sensitive data confidentially and thrives in a dynamic environment.
• Tech-Savvy: Comfortable with contract systems, spreadsheets, and workflow tools.
• Customer Focus: Provides timely, helpful support to internal teams and suppliers.

What We Offer

• Generous Annual Leave - 30 days plus Bank Holidays
• Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan for season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye tests & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK. At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We're not only looking for the best people to come and work for us, but we need people who align themselves with our values: * Caring We care about our colleagues and the people whose lives we are here to transform. * Connecting We will transform lives through our ability to make positive connections. * Transforming We are committed to transforming lives and making a positive societal impact. Our Inclusive Working Environment By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to "bring their whole selves to work." Our colleague and ally networks encompass LGBTQ+, neurodiversity, women's health, men's health, ethnicity, and diversity.