Document Controller

The Document Controller will play a crucial part in supporting the delivery of construction and regeneration projects by managing, maintaining, and coordinating all project documentation. You will ensure that information is controlled, up-to-date, compliant, and accessible to project teams, clients, and subcontractors. This is an excellent opportunity for someone who is highly organised, detail-focused, and confident working within a fast-paced project environment.

What will you deliver? Document & Data Management

• Maintain and manage all project documentation in line with company processes and client standards
• Control the flow of documents, ensuring accuracy, quality, and timely distribution
• Ensure drawing registers, revision histories, and change logs are fully up to date
• Oversee document numbering, conventions, templates, and naming standards

Project Information Control

• Upload, review, quality check, and manage documents via EDMS such as Viewpoint/4Projects, SharePoint, BIM360 or similar
• Track document-related activities including approvals, comments, and workflows
• Liaise with project teams, consultants, subcontractors, and clients to coordinate documentation requirements
• Ensure all internal and external documentation is issued, received and archived correctly

Compliance & Quality Assurance

• Support project teams with compliance against ISO standards, QA procedures, and project-specific documentation requirements
• Prepare documentation packs, O&M manuals, handover information, and supporting records
• Assist in audits, process reviews and ensuring consistent document control best practice

General Support

• Provide administration and coordination assistance to project and operational teams
• Maintain clear communication channels to ensure documentation processes run smoothly
• Support training and guidance for colleagues on document control systems and protocols

Do you have experience in SharePoint?, Do you have a GCSE?, * Proven experience in a Document Controller or similar administrative/coordination role within construction, engineering, or related sectors

• Strong understanding of document control processes, workflows, and standards
• Experience using EDMS platforms such as Viewpoint/4P, BIM360, Asite, or SharePoint
• Excellent organisational skills with strong attention to detail and accuracy
• Confident communicator with the ability to work collaboratively across teams
• Ability to manage multiple tasks, priorities, and deadlines
• Good IT literacy, including Microsoft Office
• Knowledge of ISO standards and QA processes (desirable), * Educated to GCSE level or equivalent
• Further training or certification in document management is beneficial but not essential

Pulled from the full job description

• Annual leave
• Employee discount
• Discounted gym membership, Equans is looking for a Document Controller to join our team at our Silchester, London. This is a full-time role offering a competitive salary and comprehensive benefits package., * 24 days annual leave (+ public holidays)
• Life cover equivalent to 2× annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle-to-work scheme and holiday purchase scheme
• Two corporate social responsibility days per year
• A broad range of learning and professional development opportunities
• A friendly, supportive workplace with opportunities to progress your career

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company. What's next? If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch. At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.