Business Support

In your new role as Business Support Assistant you will be responsible for providing administration and facilities support to the team and directors. You will be an integral part of the team and be able to work on your own initiative and demonstrate a proactive approach. Key responsibilities are:

• Document production and formatting
• Uploading and downloading documents via a range of systems
• Printing, binding, copying, scanning, folding, filing and shredding
• Open / distribute incoming / outgoing post
• Providing administration support with projects
• Periodically review the data held in Rapport, updating where required
• Oversee QA within the team providing updates to the Team Leader and Tech Group
• Collate and respond to supplier questionnaires / insurance requests requested by clients
• Organising client meetings and team meetings and social events
• Travel arrangements; hotels, train tickets, flights
• Provide facilities management support to ensure office compliance is maintained and repairs take place in a timely manner, including supervising works taking place in the office
• Support head office with projects, i.e rebrand, office refurbs etc
• Ensure training for the team does not expire, arranging refresher training when required. i.e asbestos / CSCS
• Ensure office consumables (stationery, refreshments, cleaning products etc) levels are maintained and replenished when low
• Answering phone calls, taking messages and filtering as appropriate
• Provide support to new starters including carrying out regional new starter induction
• Facilitating pool car requests
• Provide first aid / fire marshal cover
• Reception cover
• Ad-hoc tasks as required

Do you have experience in Phone etiquette?, Do you have a GCSE?, We are looking for a motivated individual to provide Business Support 25 hours per week, across 5 days (Monday - Friday). Working hours are not set in stone and a discussion can take place with the successful candidate., * Strong Excel, Word, Publisher and Outlook capability

• A keen eye for detail
• Excellent communication skills
• Experience in the construction industry or the M&E market is desirable

Your Skills

• Strong organisational skills
• Excellent writing skills
• Flexible working style
• Ability to build relationships quickly and communicate effectively
• Willingness to challenge others
• Ability to work simultaneously on several tasks