Document Controller - Inside Ir35

To lead the development and implementation of a comprehensive document management strategy for the Estates & Facilities Management (EFM) department, ensuring efficient, secure, and compliant handling of all departmental documentation.

Key Responsibilities

Document the Entire EFM Department

Audit and catalogue all existing documentation across EFM functions. Identify gaps, redundancies, and compliance issues. Create the Document Management Strategy

Develop a robust strategy aligned with organisational policies and regulatory requirements. Define standards for document storage, access, retention, and security. Procure a New Digital Document Management System (DMS)

Lead the procurement process, including requirements gathering, vendor evaluation, and selection. Ensure the chosen system meets scalability, security, and integration needs. Assist with Transition and Migration

Plan and oversee migration of existing documents to the new DMS. Provide training and support to staff during the transition phase.

Proven experience in document management systems and strategy development. Strong knowledge of procurement processes and vendor management. Familiarity with data protection regulations and compliance standards. Excellent project management skills, including stakeholder engagement and change management. Ability to work collaboratively across multiple teams and functions.

Desirable

Experience in Estates & Facilities Management or similar operational environments. Knowledge of digital transformation projects within large organisations