Change Project Coordinator

We're looking for an experienced and highly organised Change Project Coordinator to provide essential coordination and administrative support to our change project. This is a critical role at the heart of our transformation, ensuring seamless project delivery through excellent data management, communication, and process coordination. What You'll Be Doing

Data & Document Management

• Maintain accurate project trackers, logs, and records covering roles, matching, consultation activity, and redeployment
• Ensure all documentation is up-to-date, version-controlled, and securely stored
• Support quality assurance processes and escalate any discrepancies

Consultation Administration

• Prepare and distribute consultation packs, letters, updates, and outcome documents
• Ensure all consultation milestones and communications are delivered on time
• Maintain comprehensive audit logs of queries, responses, and decisions

Redeployment & Expression of Interest Management

• Maintain redeployment registers and EOI submissions with accuracy
• Provide timely information to leaders and HR colleagues
• Track progress and follow up with managers to keep things moving

Workflow & Action Tracking

• Chase outstanding actions and ensure deadlines are met
• Provide administrative support for meetings, including notes and outputs

Communications & Stakeholder Support

• Coordinate internal communications (emails, FAQs, updates) aligned with project messaging
• Provide first-line support for employee queries
• Ensure timely and accurate communication to the right audiences

• Proven experience in coordination or project administration (HR/OD setting preferred)
• Strong organisational and time-management skills with the ability to juggle multiple priorities
• Excellent written communication abilities
• Proactive approach to managing deadlines and following up on actions
• Technical proficiency in Excel, SharePoint, and Microsoft Teams