IT Vendor & Contracts Coordinator

The IT Vendor & Contracts Coordinator is the financial control center for the company’s technology organization. This role owns IT spend visibility, vendor contract lifecycle, and chargeback accuracy - ensuring that every technology dollar is tracked, allocated correctly, and spent against agreed terms., * Own day-to-day tracking and reconciliation of IT expenditures against approved budgets; surface variances and trends to IT and Finance leadership.

• Coordinate IT chargeback processes, ensuring accurate and defensible allocation of technology costs to business units.
• Produce monthly financial reporting on IT spend, budget utilization, and cost trends; present findings in business-ready formats.
• Partner with Finance and IT leadership on annual budgeting, forecasting cycles, and mid-year reforecasts.

Vendor Contract Lifecycle

• Maintain a centralized, current repository of all IT vendor contracts, amendments, SOWs, and renewal schedules.
• Own the renewal calendar; proactively flag upcoming expirations and initiate renewal or renegotiation processes on appropriate lead times.
• Review vendor invoices against contracted terms; identify billing errors, overcharges, and scope discrepancies before payment.
• Support vendor negotiations by providing spend history, utilization data, and benchmark comparisons.

Procure-to-Pay Execution

• Process IT purchase requisitions and purchase orders in coordination with Procurement and Finance; ensure compliance with approval workflows and spending policies.
• Manage the full invoice-to-payment cycle for IT vendors: receipt validation, three-way matching, coding, and routing for approval.
• Resolve payment disputes and billing discrepancies with vendors; serve as the primary point of contact for IT-related AP inquiries.
• Maintain vendor master data and payment terms in the ERP system; ensure records are current and accurate.

Do you have experience in Vendor relationship building?, Do you have a Bachelor’s degree?, The ideal candidate comes from a procurement, accounts payable, or financial operations background and brings rigorous process discipline to a domain - IT vendor and contract management - where that discipline is often missing. Direct IT experience is a plus, not a prerequisite; the technical context is learnable, and the financial and procurement rigor is not., * Experience: 3-5 years in IT financial management, IT procurement, or a related financial operations role.

• Education: Bachelor’s degree in Finance, Accounting, Business, or IT.
• Technical Skills: Advanced Excel proficiency (pivot tables, financial modeling, VLOOKUPs).
• Contract Literacy: Solid understanding of SaaS agreements, maintenance contracts, and MSAs.
• Tooling: Experience with ITSM or Asset Management platforms (Freshservice, ServiceNow, etc.).
• Strong written and verbal communication skills; able to document and present financial analysis to leadership.

Preferred:

• Exposure to Azure cost management or FinOps principles.
• Experience with Power BI or SQL for financial dashboarding.
• Familiarity with ITIL frameworks or Technology Business Management (TBM) models.
• Background in construction, industrial services, or energy sectors.

Pulled from the full job description

• Health insurance
• 401(k) matching
• Paid time off
• Vision insurance
• Dental insurance
• Employee assistance program
• Disability insurance, * Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)